Finance Assistant

• Locations

  London

• Sector

  Finance, Procurement & Legal

• Type

  Permanent

Job Title:                  Finance Assistant             

Reports to:               Head of Finance

Location:                  To be confirmed upon appointment

Job Purpose

Reporting to the Head of Finance, the Finance Assistant is responsible for ensuring the Finance Department’s administrative functions and record keeping are maintained and updated.  This extends to data input, systems usage and filing systems upkeep.

Key Duties and Responsibilities

• Record keeping, filing & data input and updates
• Budget code integrity and processing
• Processing income and expenditure on the bank statements
• Liaise with internal budget holders & external companies for invoice administration
• Recording income from pay sources, processing, reconciling, and chasing late payers
• Timely processing of the “yellow slips” second-posting from the Membership department
• Administration of the union’s benefits to include calculation and payment of child benefit, bereavement benefit and other LCB calculations
• Regular posting of sundry bank items leading to monthly computerised bank reconciliations
• Cover provided for Finance Assistant & Finance Apprentice roles during absences

Other Duties

• Administration of the Sales invoices – setting up word documents, supply invoice numbers and chase up late payers
• Download Unity Bank Statements and urgent bank payments
• To assist Finance Officer and learn specific parts of this role as directed by Head of Finance
• Any other duties as requested by the Head of Finance
• Compliance with the union’s GDPR policy and practices

Personal Qualities & Understanding

• Innovative thinking
• Good administration skills
• Good communication skills (both written and verbal)
• Good experience of accurate record keeping and data input management.
• Good time management with the ability to be flexible and adaptable
• A focus on own performance and department integrity
• A commitment to the Union’s equality and diversity policy and objectives
• A commitment to the Union’s vision and mission
• Understanding of (or awareness of) good trade union principles, beliefs & ethos
• Strong awareness & commitment to equal opportunities and valuing diversity
• A commitment to Community Vision & Mission Charter