Facilities coordinator

• Locations

  City of London, London

• Salary

  £25000 - £28000 per annum

• Sector

  Admin & Customer Service, Admin & Secretarial

• Type

  Permanent

Facilities/maintenance of office building

• Monitor the yearly planner – including maintaining an awareness of upcoming deadlines and facilitating related communication.
• Regularly review and update the Facilities document suite, including but not limited to updating fire wardens, office changes etc.
• Act as a point of contact for on-site maintenance engineers.
• Escort contractors around our premises when required.
• Attend monthly meetings with the building’s Landlord and contractor management and take minutes.
• Coordinate department schedules and assist with office moves (IT, cleaning, post room, facilities). Maintain OneNote database records of Leavers and Joiners with checklist of IT and Facilities Department processes.
• Perform regular “walk arounds” checking the office, noting issues and escalating to the Administrative Manager.
• Responsible for maintaining and updating London Office Space map online, the local PDF version and Compass.
• Responsible for diarising and following up annual services of Catering, Post Room and Print Room equipment and timely filing of relevant documentation.
• Book sub-contractors in with reception and use data scope where required for the loading bay

Health & Safety (H&S) in the Workplace

• Update H&S induction materials as required and deliver H&S Induction to new starters in the absence of Administrative Manager.
• Prepare documentation and meeting annually with all departments to conduct risk assessments and to address all safety concerns as a result thereof.
• Assist in identifying and implementing cost saving solutions for ergonomic equipment. Maintain the asset register system and audit annually.
• Conduct monthly safety walks and identify solutions to mitigate risks identified.
• Conduct annual review of working from home risk assessments.

Monday to Friday 9:30am to 5:30pm

£25,000 to £28,000 PA

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual’s skills, qualifications and abilities to perform the relevant duties required in a particular role.