Payroll Administrator – iTrent

• Locations

  Argyll & Bute

• Salary

  Up to £16 per annum

• Sector

  Finance, Procurement & Legal, Part Qualified Accounts

• Type

  Temporary

My client is a seeking 3 Payroll Administrators to join their team on a temporary basis.

The successful persons will support the Payroll and Pensions Officer, deputising as required, to manage and provide delivery of a high quality administrative and payroll service to customer groups across the business, in accordance with the policies and procedures of the wider Financial Services team and all relevant payroll, tax and HMRC regulations.

They will supply the Financial Services Team with all relevant financial and administrative information to facilitate budget monitoring, performance reporting and service delivery in support of the business’s overall strategic aims.

Also to collate statistical and other management information to assist with the preparation of monitoring reports for internal and external stakeholders.

Main Outcomes:

Ensure customers receive sound administrative support and guidance in regard to Payroll by:

• Documenting and updating Payroll practices and procedures to ensure all operational requirements are met and reflect the impact of legislative updates, structural or other changes

• Ensuring Payroll deadlines are clearly communicated and adhered to and required actions are taken to ensure delivery of salaries and wages accurately, securely and within agreed timescales.

• Process required reconciliations, arrestments, deductions and salary sacrifice arrangements in accordance with Council procedures ensuring that all timescales are met.

• Providing guidance, advice and communications consistently to customers across the buhsiness that supports accurate payroll processing in relation to new starts, leave, contractual changes during employment and the processing of leavers, transfers and multiple employments.

• Developing, communicating and maintaining appropriate guidance materials and resources for our customers on payroll related matters; including updating these via all appropriate communication channels e.g. the hub, Council website, and Sharepoint, webinars, etc.

• Participate in working groups (including communities of practice) as appropriate to review, improve and develop Financial Services and HR processes, procedures and systems.

• Perform manual adjustments for over/under payments of pay in accordance with payroll legislation and conclude all follow up actions required e.g. liaison with HMRC, Debtors, journals, reconcile with general ledger.

• Monitor and maintain internal and external administrative information filing and archiving systems and processes efficiently and effectively, to allow for enquiries to be made of information and reports run from systems, and to participate in data collection and input.

• Compile and present statistical and other management information and returns as required by the Pensions and Payroll Officer or wider management of the Financial Services Team to allow informed decisions and actions to be taken.

• Ensure the confidentiality of customers, employees and other Departments/Agencies is maintained securely at all times by team members.

Act as role model in terms of supervising junior members of the team by ensuring:

• Compliance with all HR policies and procedures with escalation to the Pensions and Payroll Officer as appropriate

• Work is allocated appropriately to team members which is within the limits of their capability and capacity

• Best practice and guidance is disseminated to team members, ensuring all receive appropriate coaching, mentoring, and on the job guidance and support to fulfil their responsibilities and meet the objectives of the team.

• Participate in recruitment programmes when required.

Quality Assurance / Performance Management:

Support the Pensions and Payroll Officer to ensure that appropriate quality, performance and bench marking criteria are developed and applied as a means of managing and monitoring the team’s performance, and in particular:

• To maintain and update systems with appropriate and accurate information that will enable accurate reporting of payroll transactions
• To establish and maintain administrative information and filing systems.
• To collate and present customer satisfaction information

Skills & Experience

• HNC or equivalent in administration or similar (Essential)
• Certificate in HR or Payroll Practice (Desirable)
• Experience of working with HR/Payroll processes and procedures (Essential)
• Experience working to strict deadlines (Essential)
• Experience of developing and maintaining accurate records and filing systems – electronic and paper based (Essential)
• Experience of producing and communicating guidance materials for processes contributing to the development or review processes and procedures (Desirable)
• Experience working in a busy Payroll or Finance environment within a large complex organisation (Desirable)

• Knowledge of good practice in relation to financial and payroll processing (Essential)
• Sound awareness of Payroll , Tax and HMRC regulations (Essential)
• Knowledge of Payroll procedures in relation to Onboarding, changes during employment and leavers (Desirable)
• Knowledge of iTrent HR and Payroll System (Desirable)

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.